Cookie Policy

  1. Introduction

    1. Boutros Bear is aware of its responsibilities as a data controller under the Data Protection Act 2018 (“DPA 2018”), the UK General Data Protection Regulation (“UK GDPR”) and the Privacy Electronic Communications Regulations (“PECR”) 2003 (as amended).

    2. Boutros Bear is required to facilitate the rights of data subjects, including the ‘Right to be informed’, which includes making people aware of the information that Boutros Bear collects using cookies, deployed on its website, and how the information it gathers is used.

  2. Scope

    1. This policy applies to all Boutros Bear Directors, Trustees, staff, consultants, and contractors (hereafter, collectively referred to as ‘staff’), who are responsible for giving effect to this policy, and in part, to the public who access the Boutros Bear website.

  3. Purpose

    1. This policy sets out the key principles which must be followed when using cookies to collect personal data. It should be read in conjunction with the General Data Protection Policy and Boutros Bear Privacy Notice.

  4. Publication

    1. The ‘Cookie Policy’ is to be drafted using the information at Appendix 1 as appropriate.

    2. The ‘Cookie Policy’ at Appendix 2 has been drafted using the information at Appendix 1, as it applied when this policy came into effect. This policy is to be published on the Boutros Bear website.

    3. The ‘Cookie Banner’ at Appendix 3 is to be made available to anyone who visits the Boutros Bear website to enable them to make appropriate choices in relation to the use of cookies.

  5. Review

    1. The content of both the ‘Cookie Policy’ and the ‘Cookie Banner’ must be reviewed regularly by Boutros Bear, and the information contained therein should be updated where necessary to reflect the true use of cookies by Boutros Bear.

  6. Compliance

    1. Any new collection of personal data using cookies is to be brought to the attention of the DPO before the new collection of personal data begins.

  7. Disciplinary Action

    1. Protecting personal data is vital not only to maintain the trust placed in Boutros Bear by its members and the public but also to demonstrate Boutros Bear’s commitment to data protection.

    2. Accordingly, all members are to adhere to this policy and its intent. Failure to do so may result in disciplinary action being taken.

STRICTLY NECESSARY COOKIES

Strictly necessary cookies (known as “Essential cookies”) enable core functionality such as page navigation and access to secure areas. These cookies do not gather information about you that could be used for marketing purposes and they do not remember when you have been on the internet. You may disable these cookies by changing your browser settings, but this may affect how our website functions during your interactions with us (see below).

NON-ESSENTIAL Cookies

Analytical Cookies

We’d like to set Google Analytics cookies to help us to improve our website by collecting and reporting information on how you use it. The cookies collect information in a way that does not directly identify anyone.

Functionality Cookies

These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

Targeting Cookies

These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make the advertising displayed our website more relevant to your interests. We may also share this information with third parties for this purpose.

Marketing Cookies

We also use a marketing database management program that deploys a cookie when a client interacts with a marketing communication, such as a marketing email or a marketing bases landing page on our website. This cookie collects personal data, such as your name, which pages you visit on our website and your history arriving at our website. Collected information is used to evaluate the effectiveness or our marketing campaigns or to provide better targeting for marketing.

Statistics

Statistical cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously. The statistical data we collect about your browsing actions and patterns does not identify any individual. The table below explains the cookies we use and why. Each cookie is listed by name, along with what it is used for and how long it is set to last. [Embed the table of cookies used in the Cookie Policy and make available on the webpage.]

Third Party Cookies

Third-party cookies are set by a domain other than the one the user is visiting. This typically occurs when the website incorporates elements from other sites, such as images, social media plugins or advertising. When the browser or other software fetches these elements from the other sites, they can set cookies as well. Boutros Bear does not control the use of these third-party cookies and cannot access them due to the way that cookies work, as cookies can only be accessed by the party who originally set them. Please check the third-party websites for more information about these cookies.

Social Media

Social media cookies allow users to interact more easily with social media, such as Facebook, Twitter, LinkedIn, Instagram, YouTube etc. Please refer to the relevant social media platforms privacy policies for information about their cookies.

ABOUT THIS POLICY

This Cookie Policy tells you what to expect when our website collects personal information. It applies to the information we collect about our visitors, and those who login to our website.

WHAT ARE COOKIES?

A ‘cookie’ is a small text file that is delivered by our website server onto your computer whilst you visit our website, which can subsequently be used by the website to identify particular devices and thereby remember your website preferences and login details. Most cookies will not collect information that identifies you and instead will collect more general information such as how you arrived at and used our website, or your general geographical location.

Types of Cookie

Session cookies are temporary and expire once you close your browser (or once your session ends). • Persistent cookies category encompasses all cookies that remain on your hard drive until you erase them, or your browser does, depending on the cookie’s expiration date. All persistent cookies have an expiration date written into their code, but their duration can vary. According to the ePrivacy Directive (Directive 2002/58/EC), they should not last longer than 12 months, but in practice, they could remain on your device much longer if you do not take action. • First-party cookies, similarly to as the name implies, first-party cookies are put on your device directly by the website you are visiting. • Third-party cookies are placed on your device, not by the website you are visiting, but by a third-party like an advertiser or an analytic system.

WHY ARE COOKIES NEEDED?

Cookies make websites work better and they are a standard part of most modern websites. For example, they remember the items you’ve placed in your online shopping cart so that the items appear at the checkout when you make your purchase. Another example would be when you login to webmail services such as Hotmail or Gmail: on such occasions a cookie is generated that confirms you are logged in and when you log off, the cookie is deleted. This means if someone goes back to your webmail address on your computer, you will still be logged out – and they won’t be able to read your emails. More detail on how businesses use cookies is available at: www.allaboutcookies.org

WHAT COOKIES DO WE USE?

We collect your data automatically via cookies when you visit our website, in line with the cookie settings in your browser, and through the cookies that you activated when you selected various options on our cookie banner i.e. your customised cookie settings.

We use cookies to track your activity to help ensure you get the best possible experience when visiting our website for example, if you are using a shared computer, that you stay logged out when you leave our website.

We do not make any attempt to discover the identities of anyone who visits our website, and we will not associate any of the data gathered from our website with any personally identifiable information from any source. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

Strictly necessary cookies

Strictly necessary cookies (otherwise known as “Essential cookies”) enable core functionality such as page navigation and access to secure areas. These cookies do not gather information about you that could be used for marketing purposes and they do not remember when you have been on the internet. You may disable these cookies by changing your browser settings, but this may affect how our website functions during your interactions with us (see relevant section below).

Non-essential Cookies

We collect data from you for the purposes shown below when you visit our website, but we can only do so if you have granted us permission to do so using our cookie preferences.

Analytical Cookies

We’d like to set Google Analytics cookies to help us to improve our website by collecting and reporting information on how you use it. The cookies collect information in a way that does not directly identify anyone.

Full details of analytical cookies used on our site

Cookie  and Cookie Duration Google Analytics

_utma – Two years _utmb – Session Cookie _utmc – Not set _utmz – Six months

Purpose: This cookie is used to remember a user’s acknowledgement of cookies on the website.

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These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Click here for an overview of privacy at Google.

Marketing Cookies

We also use a marketing database management program that deploys a cookie when a client interacts with a marketing communication, such as a marketing email or a marketing bases landing page on our website. This cookie collects personal data, such as your name, which pages you visit on our website and your history arriving at our website. Collected information is used to evaluate the effectiveness or our marketing campaigns or to provide better targeting for marketing.

Third Party Cookies

Third-party cookies are set by a domain other than the one the user is visiting. This typically occurs when the website incorporates elements from other sites, such as images, social media plugins or advertising. When the browser or other software fetches these elements from the other sites, they can set cookies as well.

Boutros Bear does not control the use of these third-party cookies and cannot access them due to the way that cookies work, as cookies can only be accessed by the party who originally set them. Please check the third-party websites for more information about these cookies.

I DON’T CONSENT TO THE USE OF COOKIES – WHAT CAN I DO?

You can turn off cookies for a particular website or several sites, by adjusting your browser settings to prevent it from accepting cookies. However, it’s important to note that turning off cookies is likely to limit the functionality of not only our website, but also the functionality of a large number of the world’s websites, and accordingly, your experience of ours and other websites may be impaired because data is no longer being captured about your interactions. Enabling and disabling browser settings

Information on how to restrict or block cookies through some of the more popular browsers can be found here:‍

Alternatively, you can visit www.aboutcookies.org to find comprehensive information on how to do this on a wide variety of browsers.

I’M CONCERNED ABOUT SPYWARE – WHAT CAN I DO?

It may be that your concerns around cookies relate to so called “spyware” and in which case, rather than switching off cookies in your browser, you may find that anti-spyware software achieves the same objective by automatically deleting cookies considered to be invasive. Learn more about managing cookies with antispyware software here

WHAT IF I WANT TO MAKE A COMPLAINT?

We hope you’ll never have reason for doing so, but if you wish to complain about our use of cookies and similar technologies, please email our Data Protection Officer at: dpo@boutrosbear.com

Alternatively, you can submit your complaint by post to:

Data Protection Officer

Boutros Bear, C4 Quern House, Mill Court, Great Shelford, Cambridgeshire, CB22 5LA

You also have the right to lodge a complaint with the UK Regulator, the Information Commissioner’s Office (“ICO”). For further information about your data subject rights and how to complain to the ICO, can be found at: https://ico.org.uk/concerns

CHANGES TO OUR COOKIE POLICY

This ‘Cookie Policy’ was last updated on 12th July 2023.